Privacy & Legal Information (Pro Messe)
Last updated: November 2025
PRO MESSE FUARCILIK TURİZM SANAYİ TİCARET LİMİTED ŞİRKETİ (“Pro Messe”) is committed to protecting the personal data of our clients, exhibitors, visitors and business partners. This notice explains what personal data we collect, why we collect it, the legal bases applicable in different jurisdictions (EU/GDPR, Türkiye/KVKK, U.S., UK and GCC), how we use cookies, and what rights individuals have.
1) Identity & Contact (Impressum)
Company: PRO MESSE FUARCILIK TURİZM SANAYİ TİCARET LİMİTED ŞİRKETİ
Registered Office: Yakuplu Mahallesi, Geçit Sokak No: 15/12, Beylikdüzü / İstanbul, Türkiye
Tax Office: Beylikdüzü
Tax Number: 733 130 5268
Commercial Registration Number: 1103846
Phone: +90 533 314 89 00
E-mail (General Contact): info@euro-messe.com
2) What Data We Collect
Identification & Contact Data: name, surname, title, company, e-mail, phone number, address.
Professional Information: role, sector, professional interests.
Event & Transaction Data: event registrations, stand/booth applications, ticket purchases, payments, attendance records.
Marketing Preferences: newsletter subscriptions, opt-in/opt-out records.
Technical & Usage Data: IP address, device type, operating system, browser, pages visited, referrer URL, region, and cookies (see Section 5).
Special Categories: generally not collected. If required (e.g., accessibility requests), we obtain explicit consent.
3) Purposes & Legal Bases for Processing
3.1 Contractual necessity
Providing event registration, ticketing, exhibitor services, customer support and communication.
3.2 Legitimate interests
Security, fraud prevention, analytics, service improvement and basic business operations.
3.3 Legal obligations
Accounting, tax compliance, AML/KYC checks, responding to official authorities.
3.4 Consent
Used for:
marketing e-mails
certain optional services
analytics & marketing cookies
jurisdictions requiring explicit opt-in (GDPR, KVKK, GCC)
3.5 UK recognised legitimate interests
Public-interest cases allowed under the UK Data (Use and Access) Act 2025.
4) How We Use Personal Data
Manage registrations, exhibitor processes and event operations.
Provide customer support and essential service notices.
Send marketing communications where legally permitted.
Conduct analytics to improve user experience and event performance.
Maintain site security and prevent fraud.
Comply with legal duties and resolve disputes.
5) Cookies & Tracking Technologies
We use the following categories:
Strictly Necessary Cookies — required for basic site operation.
Functional Cookies — preferences and usability enhancements.
Analytics Cookies — require consent in many regions (e.g., EU).
Marketing Cookies — require explicit consent globally.
Our cookie banner includes:
Accept All
Reject All
Manage Preferences
Non-essential cookies are not activated until the user provides consent.
Users may modify their preferences at any time through Cookie Preferences.A separate Cookie Policy lists each cookie, purpose and storage period.
6) Direct Marketing
Opt-in jurisdictions (EU, Türkiye, GCC):
We require prior explicit consent for:
e-mail marketing
SMS/phone marketing
partner announcements
Opt-out jurisdictions (USA, some other regions):
Marketing messages include:
clear unsubscribe link
physical business address
sender identity
opt-out processed within legal time limits
Sender information used in marketing e-mails:
Legal Name: PRO MESSE FUARCILIK TURİZM SANAYİ TİCARET LTD. ŞTİ.
Postal Address: Yakuplu Mah., Geçit Sokak No: 15/12, Beylikdüzü / İstanbul
E-mail: info@euro-messe.com
7) Your Rights
Depending on your jurisdiction, you may have the right to:
Access your personal data
Request correction
Request deletion
Restrict processing
Data portability
Object to processing based on legitimate interests
Opt-out of marketing, profiling or targeted advertising
Withdraw consent
Request human review for automated decisions
File a complaint with a supervisory authority
To exercise these rights, contact info@euro-messe.com
8) International Data Transfers
Where data is transferred outside Türkiye or the EU:
we apply safeguards such as standard contractual clauses,
rely on adequacy decisions when available,
or obtain explicit consent if required.
Transfer risk assessments are performed when the law requires.
9) Data Retention
Contract & Event Data: kept for 10 years (mandatory under Turkish commercial and tax law).
Marketing Consent Logs: kept for 3 years after withdrawal.
Cookie Consent Records: stored for 6–24 months, depending on jurisdiction.
Technical/Security Logs: retained as needed for security and operations.
Data is deleted or anonymised after retention periods expire.
10) Security Measures
We protect data through:
encryption and secure storage
strict access controls
physical and digital security layers
employee confidentiality and training
routine audits and vulnerability testing
incident response procedures
Where required, we notify users and authorities of data breaches.
11) Third-Party Service Providers
We share data with service providers involved in:
cloud hosting
CRM, e-mail and marketing automation
event registration & badge printing
payment processing
analytics and security tools
These partners process data only according to our instructions.
We do not sell personal data under any circumstances.12) Automated Decision-Making & AI
We do not make decisions with legal or similarly significant effects solely through automated processing.
If automated or AI-based systems are introduced, they will include:transparency
human oversight
appeal/objection options
compliance with GDPR/KVKK and applicable international rules
13) Children
Our services are intended for adults and professionals.
We do not knowingly collect data from children under the legal age of consent.
If such data is discovered, contact us for removal.14) Changes to This Notice
We may update this notice due to regulatory or operational changes.
The effective version is always shown by the Last Updated date.15) Contact & Complaints
Data Protection / Privacy Contact:
info@euro-messe.com
